Image capture policy for LOROS events

The policy of LOROS is that the rights of staff, patients and visitors to the Hospice, or individuals and groups who are visited by LOROS representatives, should not be jeopardised by any LOROS activity. LOROS further recognises its responsibilities towards children and young people.

Images may be captured during events organised and hosted by LOROS using film photography, digital photography, video or other medium and may be used on the website, third party websites that promote Hospice services or fund-raising events, social media websites, other publicity material (such as internal and external newsletters) and in printed literature such as leaflets and magazines. LOROS acknowledges its responsibilities in capturing images by photography or other means under the provisions of the following legislation.

The Protection of Children Act 1978: LOROS recognises that it is a criminal offence to take, permit to be taken, distribute, have in one’s possession or publish indecent photographs (including films and other imagery) of children.

The Human Rights Act 1998: LOROS recognises an individual’s rights to privacy as protected by this act.

The Data Protection Act 1998: LOROS undertakes to inform all those whose images may be recorded (or their parents/guardians if under 18 years of age) of the purposes for which the images may be used by LOROS.

In this context, LOROS informs all persons taking part in its activities that they may be photographed, filmed, videoed or otherwise captured in image form. Where possible and practical to do so, LOROS seeks written consent to image capture. Where this is not possible for practical reasons, individuals attending an event are deemed to have given their consent by attending or remaining at the event. Any queries or complaints should be raised with the event host in the first instance.