Payroll Officer

JOB PURPOSE

The Payroll Officers ensures the timely and accurate management and processing of four monthly payrolls, including the accurate and efficient processing of enhancements and pensions. The role delivers year-end payroll procedures such as fillings, overseas pension administration and is involved in payroll budgeting.

KEY DUTIES AND RESPONSIBILITIES

Payroll Processing & Administration

• Manage the collection, input, and verification of large quantities of different data from timesheets, expense claims, and HR into complex spreadsheets prior to upload into the payroll system.

• Process pay runs in Select Pay and reconcile to data sheets.

• Ensure accuracy in processing salary sacrifice arrangements and three pension schemes.

• Administer and report on payroll activities for four payroll cycles, adhering to all relevant compliance standards.

• Handle all payroll queries, referring issues to the Finance Manager where necessary.

Pension & Benefits Management

• Oversee the administration of NHS pensions and other pension schemes, ensuring contributions are reported accurately and on time.

• Administer and maintain salary sacrifice schemes, ensuring compliance with policies and regulations.

Data Management & Reporting

• Utilise Excel functions such as pivot tables, lookups, and formulas to analyse and process large data sets.

• Prepare and submit payroll journals for management accounting, supporting financial reporting and payroll budgeting.

• Provide accurate monthly and year-end payroll reports, collaborating with the finance team to meet deadlines.

• Travel to another LOROS site at least once per month for payroll-related duties.

Compliance & Audit

• Maintain organised and comprehensive payroll documentation to assist with internal audits.

• Ensure that all payroll information is kept confidential and adhere to LOROS policies and data protection regulations.

PROFESSIONAL RESPONSIBILITIES

• Plan, prioritise, and manage your own workload efficiently to meet deadlines, particularly during payroll cut-off dates and year-end reporting.

• Build and maintain effective working relationships across the LOROS teams, particularly with HR and finance colleagues.

• Uphold all standards, policies, and procedures of LOROS, including strict confidentiality when handling employee information.

• Stay up-to-date with payroll regulations, including those from HMRC, ensuring compliance in payroll procedures.

GENERAL

Be responsible for personal learning and development, keeping up to date with research, relevant legislation, policy and practice and other literature relevant to the role.

Participate in supervision, training and meetings as required, and assist in the development of services in line with agreed development plans.

Take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts or omissions at work.

All staff should be aware of and aim to contribute to LOROS’ Vision and Mission and also strive to exhibit the Values & Behaviours at all times.

The contents of this job description are not exhaustive and may be amended in accordance with the needs of the service after discussion with the post holder whose agreement will not be unreasonably withheld.

Interested? Please send your completed application form or CV with your personal statement to HR@loros.co.uk.

The advert will close on Sunday 10th November 2024.

Due to the volume of applications received it may not be possible to respond to you directly. Should you not hear from LOROS within 7 days of the advert closing then, regrettably, your application has not been successful.